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How to Manage Property Repairs

How to Manage Property Repairs – A Complete Guide

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Whether managing residential or commercial properties, property maintenance is an essential component. A property’s durability, worth, and ability to keep its tenants safe and happy are all ensured when done correctly. In this article, you will learn about the ins and outs of property repairs and maintenance.

What is property repair?

Property repair refers to the process of repairing any damage or wear that develops in a property through time. This can involve minor problems like a leaky tap or serious issues like structural damage. 

To keep the property in good shape and stop minor issues from becoming serious ones, regular property repairs are necessary.

How many types of property repairs are there?

Property repairs cover a wide range of jobs, each needing a unique set of abilities, equipment, and information. The following are the most common types of property repairs:

Plumbing Repairs: These include heating, drainage, or water supply system repairs. It involves work such as fixing leaking faucets, clearing clogged drains, and repairing or replacing pipes.

Electrical Repairs: This includes repairs made to the electric system. For example, mending damaged wiring, changing out or repairing light fixtures, and setting up or fixing outlets.

Structural Repairs: Structural repairs take care of the building’s structural and basic components. This may entail resolving foundation problems, repairing damaged walls, fixing roof leaks, and repairing windows and doors.

HVAC (Heating, Ventilation, and Air Conditioning) Repairs: These repairs deal with problems with the home’s heating and cooling systems. This can involve doing things like servicing or replacing the furnace or air conditioner, repairing ducting, and resolving thermostat issues.

Cosmetic Repairs: These involve tasks that enhance the property’s appearance but may not necessarily affect its operation. This can involve work like painting the walls, installing new flooring, fixing or upgrading the cabinetry, and other similar activities.

Appliance Repairs: This entails fixing or replacing broken appliances like a refrigerator, oven, dishwasher, washer, or dryer.

Outdoor Repairs: Outdoor repairs are those made to the outside of the building and its outdoor areas. Some examples include the repair of decks, patios, and fencing. This also includes landscaping and the driveway.

Pest Control: Despite not being a standard repair, pest control is an essential component of property maintenance. This includes taking preventative actions to keep pests away from the property.

Property managers must have a thorough understanding of every form of repair because they each call for unique abilities and materials.

Who is responsible for property repairs?

The property manager or maintenance manager is frequently in charge of making repairs to properties. They are responsible for identifying the need for repairs and planning those repairs. They also ensure service delivery is of the highest standard. Occasionally, depending on the specifics of the lease agreement, the obligation may also rest on the renters or the property owner.

What is commercial property repair?

Commercial property maintenance includes maintenance and repair work carried out on business properties such as office buildings, retail establishments, and warehouses. Due to the scale and functional requirements of commercial properties, these repairs are frequently more complicated.

Advantages of commercial property repairs

Commercial property repairs and maintenance is a crucial undertaking with several advantages. Some of the main benefits are as follows:


Prevents Expensive Repairs: Regular maintenance can assist in spotting possible faults before they develop into significant concerns. You can save money on future repairs by taking care of these problems as soon as they arise.

Improves Reputation: A well-kept property can improve the owner’s or management company’s reputation. It demonstrates your concern for the property and your dedication to offering a first-rate working environment for companies.

Provides Safety: Performing routine maintenance can help to guarantee the safety of the building. This includes examining structural soundness, ensuring all systems are working as they should, and looking for any potential fire threats.

Enhances Efficiency: Routine upkeep, enhances a property’s efficiency. For instance, keeping HVAC systems maintained may ensure that they are performing at their best, which can lower energy bills.

Ensures Compliance with Laws and Regulations: Performing routine maintenance guarantees that the facility complies with all applicable laws and regulations. This can help in avoiding possible penalties or legal problems.

Green Drive: Keeping HVAC systems in good condition and ensuring adequate insulation can save energy use. Routine checks for leaks can conserve water.

Checklist for commercial property repair

Keeping up a commercial property requires a variety of responsibilities. Here is a detailed checklist to make sure you’re covering all the essential bases:

  • Roofing: Check the roof frequently for any indications of wear or damage, such as missing shingles or leaks.
  • Plumbing: Inspect the plumbing system for any leaks or obstructions. Check the condition of your pipes, faucets, and fixtures regularly.
  • Electrical system: Examine the property’s electrical systems regularly. Look for any indications of defective wiring, broken lighting, or outlet problems. Make sure that all security features, such as fire alarms and emergency lighting, are working properly.
  • HVAC Systems: It’s important to keep heating, ventilation, and air conditioning systems maintained regularly. Verify the systems’ efficiency and look for any indications of a problem.
  • Structural Integrity: Consistently check the property’s walls, foundation, and other structural components for any indications of wear or tear. 
  • Exterior: Regularly check the exterior of the building, including the parking area, the landscaping, and the signs. Ensure these spaces are well-maintained, safe, and clean.
  • Interior: Regularly check the inside of the building, including the general spaces, restrooms, and any individual units or offices. 
  • Pest control: Keep an eye out for pest infestation. Get expert help to end current infestations. 
  • Fire Safety: Ensure fire extinguishers, sprinkler systems, and fire alarms, are in good working order. Regularly verify that all fire exits are open and transparent.
  • Access for the disabled: Make sure the building complies with standards set for easy access for the disabled. This includes ramps, elevators, and accessible restrooms.
  • Security: Make sure all security measures, such as alarms, locks, and surveillance cameras, are working flawlessly.

What is residential property repair?

Residential property maintenance involves the maintenance and repair work carried out on residential properties including homes, apartments, and complexes. These improvements guarantee that the building will continue to provide inhabitants with a secure and pleasant place to live.

Benefits of residential property repair

Regular residential property maintenance keeps its tenants safe and comfortable. Here are some advantages of proactively taking care of residential property repair work.


  • Enhanced Living Experience: Regular maintenance makes sure that all facilities and amenities are in excellent working order. This gives tenants a cozy and pleasurable living experience. 
  • Strong Community Appeal: Well-kept properties appeal to potential inhabitants, raising the community’s all-around appeal. This results in faster tenant turnover and higher occupancy rates.
  • Preventive care: It reduces costs by identifying possible difficulties early before they develop into more serious issues. When done proactively, long-term repair expenses significantly go down. 
  • Health and Safety: Regular maintenance and inspections can guarantee the property’s safety and health.
  • Energy Efficiency: When you do property repairs on time, heating, cooling, and plumbing systems work more efficiently. This results in lower utility costs and a smaller carbon impact.
  • Preservation of Property Aesthetics: Performing repair work to fix things like painting and landscaping helps in keeping the property looking great. 
  • Compliance and Legal Protection: This ensures property complies with numerous municipal and state standards. Regular repairs help shield the property owner from potential legal problems.
  • Increase in Property’s Value Over Time: Regular property repairs help maintain a property’s value over time. It makes sure the property stays in good shape, maintaining its market worth and increasing its attractiveness to potential buyers.

Routine residential property care is an investment that saves money. Moreover, it protects the value of the property and attracts buyers.

Checklist for residential property repair

Regular residential property maintenance keeps it secure, inviting, and comfortable. Nonetheless, the checklist, for commercial properties and residential properties is the same. It also includes checks related to:


  • Interior 
  • Appliance 
  • Plumbing system
  • Electrical system
  • Exterior
  • Pest control
  • Structural integrity
  • Energy-efficiency

How to effectively use property repair management software

Property repair management software is a useful tool for streamlining processes, increasing productivity, and monitoring all facets of property upkeep. 


Make sure you understand the features of the software, input accurate data and use it consistently. You must also utilize automation, integrate it with other systems, train your team, and keep reviewing the effectiveness of your software. 


These guidelines will help you use property repair management software to improve productivity and streamline the repair management process. This will guarantee that your properties are always in excellent shape.

Wrapping up

Maintaining the value and appeal of your residential and commercial properties requires comprehensive property repair management. 

Understanding the kinds of repairs a property needs can help you with better handling of property repairs. Furthermore, it helps you understand who is accountable for what. Finally, using property repair management software can help you streamline processes, ensure compliance and improve tenant satisfaction. 

i4T Maintenance is one such Property Repair Management Software to make lives simpler and work order management more effective. It addresses the repair and maintenance needs of Authorized Service Agents such as property managers and maintenance managers. 

Learn more about i4T Maintenance for Property Managers, and see if it’s the right fit for your business. 


One should carry out property inspections every six months. Nevertheless, the frequency may change according to the type of property, its age, and any unique care requirements. Regular inspections aid in spotting early repair requirements and stop possible problems from getting worse.

The conditions of the lease agreement usually specify who is responsible for fixing the property. Tenants are typically liable for small repairs brought on by their acts or negligence. Landlords, on the other hand, are typically responsible for structural issues and significant systems (such as plumbing and electrical). The leasing agreement must expressly specify who is responsible for repairs.

To efficiently handle repair requests, property managers must establish clear communication channels and quickly respond to requests. They should also prioritize urgent repairs, and maintain a solid network of qualified contractors to efficiently handle repair requests. By centralizing repair requests, monitoring progress, and guaranteeing prompt follow-ups, using property repair management software may expedite the process.

Property repair management software has many advantages. These include better repair request management, and documentation, streamlined communication, improved data analysis, and overall increased productivity in managing repair workflows. It also allows you to track service quality and measure tenant satisfaction. 

Property managers should keep up with local building codes and rules that apply to their buildings to maintain compliance. Regular interior and external inspections can aid in locating potential non-compliance issues with the property. They must ensure that repairs and maintenance follow legal standards. It is also essential to work with qualified contractors and professionals knowledgeable about local rules.

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With our cutting-edge technology and in-depth knowledge of how the Field Service Management sector operates, the i4TGlobal Team loves to share industry insights to help streamline your business processes and generate new leads. We are driven by innovation and are passionate about delivering solutions that are transparent, compliant, efficient and safe for all stakeholders and across all touch points.

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