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Top 6 Benefits of Property Maintenance Management for Building Managers

Top 6 Benefits of Property Maintenance Management for Building Managers

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Building management is similar to managing a small city. Numerous moving parts require a keen eye and lots of effort to control. Fortunately, property maintenance management software, a cutting-edge solution, is now accessible to make the job of building managers easier. 

With just a few clicks, this ground-breaking software can handle all building-related tasks, greatly simplifying the job of a building manager. The top six advantages of using property maintenance management software for building managers are thoroughly examined in this article.

Skyrocketing efficiency and productivity

First off, it helps managers increase the productivity and efficiency of their workflows.

Your time is valuable in your role as building manager. What if you could accomplish more in less time? Software for property maintenance management can be your personal magic wand in this regard.

You may keep track of what has to be done in the building with this solution. For instance, it can notify you when it’s time to check the fire alarms or the HVAC system. This frees you from having to constantly check your calendar or try to remember everything. It’s done for you by the software.

You may complete more chores in less time in this manner. 

Seamless collaboration and communication

Next, this software improves teamwork and communication. Do you remember the days when getting something fixed in the building required you to contact several persons through phone or email? You won’t have to worry about that using this app. In one location, you can track progress, assign work orders, and report issues. 

Your entire staff is aware of what needs to be done. It’s similar to holding a team meeting without really holding one. Working together is made simpler and faster as a result.

For instance, you might discover a roof leak in one of your building’s offices during a routine inspection. You log in to the system and report the problem. Directly in the software, you may give the repair assignment to the repair crew. 

Upon learning of the update, the cleaning crew gets ready to clean up the water mess. Moreover, office workers can also get real-time updates on the issue and the status of the repairs.

Substantial cost savings

A building manager’s thoughts are constantly focused on money. After all, maintaining a building is an expense. The ability to save money is one of the main advantages of property maintenance management software. 

Using this software, you can identify flaws before they grow to be more serious (and expensive) problems. 

Property maintenance management software aids in planning routine maintenance. Regular maintenance can stop costly problems.

You can therefore save money while also avoiding difficulties thanks to this program.

For instance, when performing planned maintenance, your crew hears an odd noise coming from a cooling system and records it in the program. You receive a notification and dispatch a technician, who locates a failing component and replaces it. The software thus assisted you in identifying and resolving a minor problem before it developed into a significant issue.

Streamlined data analysis and management

Data has superpowers of its own. It can aid in your decision-making. However, handling and comprehending data is not always simple. Property maintenance management software can help in this situation. 

It gathers information about your building such as maintenance expenses, and the frequency of particular problems. The information is then presented to you in an understandable manner. You can identify patterns and trends as a result. It facilitates wiser and simpler decision-making. 

As an illustration, your staff frequently enters maintenance dates and elevator repair charges into the software. The software over time indicates a pattern of rising elevator repair expenses. This analysis aids in your decision to purchase a new elevator, cutting down on subsequent maintenance costs.

Enhanced regulatory compliance

Regulations are similar to rules that you must abide by. Every structure has them and breaking them can result in costly fines or even legal issues. Software for property maintenance management can assist you in complying with the regulations. It can keep track of every guideline and rule that your building must abide by. 

It can also serve as a reminder when it’s time to do inspections or complete paperwork. By doing so, you can stay out of trouble and maintain the integrity of your business.

For instance, municipal laws mandate that every electrical fault in your facility that has been reported must be fixed within 72 hours. The building management can define a standard priority level based on the regulatory need and assign it to a technician when a tenant wants maintenance for a flickering light. This helps building managers consistently meet the regulatory response time and your team is directed to handle the problem following the recommended procedure.

Elevate customer satisfaction

Customer satisfaction is the last but not least factor. A building that has content tenants is successful. 

Using property maintenance management software can help you maintain satisfied tenants. They can easily report problems or submit requests thanks to it. You can then react swiftly. It also aids in maintaining the building’s condition. 

Think of a tenant placing a service request into the system that their washing machine is broken. The problem is instantly assigned to a maintenance professional, who the tenant can follow in real-time using the program. The tenant is pleased with the prompt service and the quick repair of the machine. The ultimate result of all of this is happier renters who are more inclined to remain and even suggest your building to others.

Wrapping up

There you have it, then. The top six advantages for building managers of employing property maintenance management software. 

This solution can improve your productivity, team communications, financial efficiency, data management, adherence to rules and regulations, and tenant satisfaction. 

Property maintenance management software is comparable to having a personal assistant, money manager, data scientist, lawyer, and customer service specialist all in one.

It’s time for building managers to move into the future. It’s time to improve your building and make your job easier. 

Consider putting property maintenance management software into practice right away. In addition to investing in your building, you are also investing in your personal growth. Stop waiting. Look at your alternatives right away to see the difference they can make for you and your structure.

i4T Maintenance is one such solution for building managers, looking to enhance the value of their assets, manage their workflows better and get higher tenant/occupant satisfaction. 

Having this software on your side will make managing a building not only simpler but also more intelligent. Make this your go-to tool for better building management. Make the change right away to realize the full potential of your structure and your management abilities.

Register for i4T Maintenance – Maintenance Management Software today or get in touch with us to learn more about how it fits your precise business needs. 


A building manager can also be called a property manager or a facilities manager.

A building manager in Australia usually earns between AUD 60,000 and AUD 100,000 per year. This can change depending on where they work and the size of the building.

A building manager needs to be good at:

Keeping work organized: They handle many tasks and need to keep track of all of them.

Communicating with tenants: They have to communicate well with the people living in the building, the workers, and service suppliers.

Resolving maintenance issues: They should be able to fix unexpected issues that come up in the building.

Understanding building systems: Having good knowledge about things like air conditioning, plumbing, and electrical systems can come in very handy.

A strata manager takes care of the paperwork for properties that have many units and shared areas. They handle money matters, set up meetings, answer letters and emails, and make sure all the rules are being followed.

A building manager looks after the daily tasks of a building. They fix issues, supervise the workers, work with service suppliers, and often talk directly with the people living in the building.

Building managers need to be good at these three things:

Talking and listening: They need to be able to talk to the people living in the building, the workers, and service providers and understand what needs to be done.

Problem-solving: They have to be able to quickly figure out how to fix problems that happen in the building.

Keeping work organized: They have to be able to manage many tasks and workers at the same time.

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With our cutting-edge technology and in-depth knowledge of how the Field Service Management sector operates, the i4TGlobal Team loves to share industry insights to help streamline your business processes and generate new leads. We are driven by innovation and are passionate about delivering solutions that are transparent, compliant, efficient and safe for all stakeholders and across all touch points.

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